The pandemic has quickly proven how essential modern technology is. If it wasn’t for online communication and cloud-based software, a huge portion of the world’s businesses would have been unable to operate and millions of jobs could have potentially been lost.
Teams have been hosting video call meetings, human resource teams have had to manage HR aspects online and clients have been given presentations using screen share. These tools have all been available for years, but we are now realising how indispensable they are during Covid-19.
However, utilising what is available has shown that staff and management have been able to operate remotely, causing a lot of discussion about the change becoming permanent. A third of remote working staff have stated they will request to continue working from home, even after the pandemic.
Some businesses may have been able to cope during this temporary crisis without the use of specialised software but if this change is to be permanent, it is vital for staff and management to implement HR software, but what exactly are the benefits?
As staff begin to work from home more, whether it be sporadic days or every day, this will also open up a world of opportunities for candidates. No longer are we restricted to commutable locations and we can take on staff from anywhere in the world.
However, this doesn’t make life easy while searching for the best candidate and filtering through others. HR software can provide applicant tracking systems, this can grant a platform from the beginning to the end of the onboarding process.
The role can be advertised, applications tracked and sorted, saving HR teams from the tedious task. Automatic, mass messages can be generated for groups who have or have not been successful, ensuring all applicants get a response.
Once a new member of staff has been hired, it is essential they are provided with the proper training while also being introduced to the work environment and team members. Starting a new role can be daunting to even the most confident of people, so we need to make it as easy as possible.
Training guidance can be uploaded onto HR platforms to allow new starters to review their first few days or weeks online before the role has started to get an idea of what they will be doing.
Team members can send messages to new colleagues and even create ‘profiles’ of information about themselves so new starters can get to know their team members and who to go for with certain queries.
Security With Data
As HR software is cloud-based, the worry of losing data is removed. No matter where workers are in the world, they can access the platform, while all the information still remains secure with password protection. So if staff lose or damage laptops and computers, no data will be lost.
It also dramatically reduces paper, not only is this good for the environment but paper documents, while teams are remote working, is simply not practical. Collating everything on the cloud means information can be shared instantly and has no risk of being misplaced or lost in transit.
Keeping Everyone Mobile
Just because staff and managers are not in the office, it doesn’t mean they are not on the move. Travelling for meetings with clients and suppliers is slowly returning to normal, but while commuting on trains and buses to these events, we may still need to gain access to data.
HR platforms are mobile-friendly and many even have apps to mirror what is available on a desktop. This means everything can be accessed with ease no there is no hassle of pulling out laptops and trying to find an internet connection.
Manage Staff Expectations
It’s difficult to get a real gauge of how staff are doing, both in the professional and home life, especially with remote workers.
However, it is the role of HR to ensure staff wellbeing. Using HR software to monitor how staff are feeling mentally by sending out surveys can help HR teams to assess where support is needed and provide information and tools to ensure these staff members get the help they require.
Staff may be struggling in certain areas, or perhaps have proven themselves that they are ready to progress in their career. Incorporating online learning into HR software means staff can access online training opportunities to be completed when they are able.
This provides the same training to those at home that those in the office are receiving so no employee is left out with the chance to progress. These systems can also monitor performance so managers can pick out high performers for appraisal and identify those who may need more support.
Large-scale company meetings are no longer the norm and passing on vital information with office conversations is dwindling.
However, there is still information that needs to be relayed, whether to the entire workforce or certain teams. While this can be forwarded in emails, these can easily be lost and there is no certainty that each recipient will read this.
HR platforms allow managers to select who needs to read this and track those who have opened it, allowing them to chase only those who need to be.
Options to ask employees to agree they have read and understood these messages can be implemented, giving managers peace of mind that nothing is missed.
As most businesses are witnessing increasing numbers of remote workers, it is critical that the right software is in place to ensure a smooth running of the business. Varying levels of packages are available to suit most budgets, meaning businesses owners won’t be paying for services they don’t require.
If you have not already invested in HR software, the above benefits are just a few of the examples in which HR platforms can help you manage your employees.