If your email inbox causes you stress and you associate it with the information dump rather than a reliable assistant, then you probably manage your email account wrong. If you follow some useful email management tips, you will see the changes very soon.
First of all, you need to determine the purpose for which you want to bring order to your relationship with the email messages. Most probably, it will be the saving of the time – the most valuable resource for every person. That is why our actions should be aimed at spending exactly as much time as needed with your email inbox and not a minute more.
- Set up the time for checking your emails. If you think about how many times you check your inbox every day, the number will probably surprise you. And usually it’s not just a check for new messages. We look through the list of new emails, start answering on some of them, delete those which we don’t need. This way we can spend a lot of time. That is why it is important to have a special time in a certain part of the day when we deal with our inbox. You choose it by yourself but remember that it shouldn’t cause any harm for your productivity. For example, if you didn’t wake up earlier to check your inbox, do not even start reading new emails in the morning. Wait until you get to work and have enough time to devote to this activity.
- If you know that you need to write an important message in the evening but the ideas for an answer come to your mind instantly, you should write a draft because good ideas can disappear just as quickly as they came. If the answer to the letter is not limited to a few sentences and requires hard work, write a draft of the answer which will be the framework for the future letter. When it is time to respond, you will finish the draft to the proper form.
- Fill in the “to” field in the end, after creating the text of the message. Sometimes, the awkward situations when the letter is not completely ready, accidentally pressing the “send” button happens. After that, you will probably write another message to the recipient with an apology and mentioning that you’ve forgotten to add something important. It is also a waste of time. First, write the text, attach the needed files, and the last step is the field with the address.
- Unsubscribe from unwanted subscriptions. We cannot remember all the times when we leave our email address registering on some websites, wanting to receive the latest news on some topic, which was interesting for us ages ago, and so on. Now it doesn’t matter. You just need to set aside some of your free time, find all the mailings you receive regularly and unsubscribe from them. If you don’t want to do it manually, you need to know how to unsubscribe from emails effectively. You can use an email unsubscribe tool like Clean Email that will show all available subscriptions in one place. You will just need to choose all of them you no longer want to receive.