Which is the best payroll software for your SMB?

There are quite a few different payroll software packages out there, and it can be overwhelming to figure out which one works best for your needs and your budget. Take the worry out of your decision by reading this comprehensive guide to the best payroll software solutions specifically designed for small and medium businesses (SMBs). This article will explain how to choose the right payroll solution for your business, what types of features they typically include, and more importantly, how much they cost so you can find something within your budget. Whether you need something simple or comprehensive, we’ve got you covered!

Comparing Payroll Software Options

Take a minute to compare some of your options. If you’re looking to give employees paychecks, run payroll taxes, and pay contractors, keep reading. Each has its own unique feature set that may make it a better fit for you or your team. This isn’t meant to be an exhaustive list of all accounting packages out there—we recommend using several different financial solutions depending on what features are most important to you—but these are 5 of our favorites.


Giving people tools to easily, and automatically, track their time and income—either as part of an SMB or larger business solution or as a standalone service—UZIO takes an innovative approach to simplify and automate administrative tasks. On top of all that, it’s compatible with most accounting systems which make it easy to integrate into existing business structures. When you need reliable time tracking at an affordable price point, UZIO offers some amazing functionality without breaking the bank. For free information on all that UZIO has to offer, check out their site today.

2. Gusto

If you have a small team, Gusto’s ready-made reports and easy setup can be a godsend. The option to receive payments from clients directly into a dedicated business bank account is a big win as well. And, with mobile pay functionality, you don’t even need to clock in or out of work on-site – just use your phone! Gusto also has an integrated payroll tax calculator so you always know how much you should be sending. Oh, and did we mention it comes at no cost? While there are premium features that will cost you more per month (like an unlimited number of employees), if you’re not sure what to choose yet, give them a try – for free!

3. Onpay

Onpay has been touted as one of, if not the most seamless payroll software in America. With employees spread across multiple states and even countries, Onpay has helped many small businesses to thrive despite their lack of corporate resources. Onpay’s fully integrated financial software allows businesses to focus on what they do best by automating their finances in a way that keeps everyone on task. The price tag may be steep, but when you’re paying for simplicity, ease of use, and transparency, it’s money well spent.

4. Paychex

Paychex, Inc. provides a comprehensive set of HR solutions. For each client, Paychex offers a tailored solution to meet their needs and desired operational model. The company’s services include business outsourcing, HR management solutions and benefits administration. Paychex operates through a network of independent agents in Australia, Canada, France, Germany, Japan, and Spain as well as more than 1,000 independently owned offices across North America.

5. Rippling

Rippling allows you to put an employee on leave, cut their pay rate, or even fire them—all from one centralized interface. This small business payroll software is very easy to use and quite inexpensive too. Moreover, it comes with a mobile app so you can view current employee data on the go. Overall, if you want a business solution that will simplify payroll management, give Rippling a look.

Online payroll software is incredibly easy to use and can greatly reduce paperwork, which helps keep costs down. The most basic level of service generally includes tax calculation and preparation, direct deposit, time-off management, worker’s compensation coverage verification, and electronic reporting—but some platforms also offer many additional tools. Some employers may even be able to hire more workers or increase their hours if they’re not worried about handling these administrative tasks. Best of all, once you set up an account with one provider it’s easy to switch over to another if you’re unhappy with your service. Most companies don’t charge exit fees so you won’t lose money by switching from one to another.